Zimbra Archiving and Discovery Compliance

 

If you want to the ability to record and track your company email business activity in a safe format that users can not delete and you can quickly search Zimbra A&D is for you. For regulated industries archiving and compliance is the reality for today’s organization (SOX, HIPAA, FRCP, corporate governance) and the Zimbra Collaboration Suite fully supports archiving and discovery. Etomic is offering archiving and discovery as on optional service for customers who need this capability.

How Zimbra Archiving and Discovery Works

 

Messages for end-users are automatically copied (forked) to a pre-selected SMTP address using the Zimbra Postfix MTA. Simply put, all emails that go in or out of the Zimbra system (for user with A&D) a copy of each email is placed in separate A&D user account. So even if the user goes into their mailbox and delete all their emails the A&D account is not effected.

Then the real strength is the Discovery, say your legal dept send a request to recover all emails to/from AL CAPONE with the word TAXES, from 2/1/1937-9/1/1943. the search can be done is second and the result are placed into folder the uses mailbox (lawyer) who requested the search so the email admin does not see any user data. The process is transparent to the end-user. During the process, the archived message is also expanded to include the relevant envelope headers and other recipient address information and placed in the archive with the message.

Highlights

  • Use Zimbra Email messaging with
    Zimbra Archive Server
  • Discovery UI integrated into
    standard Zimbra Admin console
  • Class of Service (COS) used to set
    admin discovery privileges
  • Set up archiving per user; search
    across mailboxes
  • Easy to create advanced queries with
    Zimbra Visual Search Builder
  • Search inside attachments, more than
    200 recognized and indexed
  • New discovery mailbox is  auto-
    provisioned with results-set based
    on search query
  • Use Tags, Flags, & Conversation views
    to easily manage discovery mailbox
  • End-user self-archiving from Outlook via
    PST file import

Zimbra Archiving & Discovery Is Better

  • Integrated

    It’s easier to use one combined email & archive system than to add on/learn a new 3rd-party software.

  • Comprehensive

    Powerful search indexing of all meta data and more than 200 different attachment types.

  • Simple to use

    Zimbra search is an elegant way to manage complex discovery compared to basic text search.

  • Cost-effective

    For one low price, Etomic provides everything: software license, hardware storage, network, data center.

Zimbra archive and discovery

Hosted zimbra archiving and discovery
Plan Price per user Storage space Additional storage
Monthly $2/month
with monthly plan		 25GB $1/5GB/month
Annual $20/year
with annual plan		 25GB $10/5GB/year